CLARENDON COUNTY SCHOOL DISTRICT
REQUEST FOR PROPOSAL (RFP)
WORKERS’ COMPENSATION INSURANCE
Issue Date: April 30, 2026
Proposal Due Date: June 1, 2026, at 4:00 PM (EST)
1. PURPOSE AND INTENT
The Clarendon County School District (the “District”) hereby solicits sealed proposals from qualified and licensed insurance carriers and/or brokers to provide Workers’ Compensation Insurance coverage. The intent of this Request for Proposals (RFP) is to secure comprehensive coverage at competitive pricing with qualified claims administration and risk management services.
2. DISTRICT INFORMATION
Clarendon County School District, 125 N Boundary Street, Manning, South Carolina 29102.
3. INQUIRIES AND COMMUNICATION
All inquiries regarding this RFP shall be submitted in writing to Amanda B. Ridgeway, Director of Finance. No interpretation of the meaning of the specifications or other documents will be made orally.
4. SCOPE OF SERVICES
The successful proposer shall provide Workers’ Compensation Insurance coverage in compliance with all applicable federal and South Carolina laws, including claims administration, loss control services, reporting, and account management.
5. PROPOSAL REQUIREMENTS
Proposals must include company qualifications, coverage details, premium pricing, claims management procedures, references, and any additional value-added services. The District reserves the right to reject incomplete proposals.
6. LOSS HISTORY AND UNDERWRITING DATA
The District shall make available, upon request, a minimum of five (5) years of currently valued loss runs and related underwriting data. Proposers are required to review such information and incorporate it into their proposals. Submission of a proposal constitutes acknowledgment of review or waiver thereof.
7. SCHEDULE OF EVENTS
RFP Issued: April 30, 2026
Deadline for Questions: May 15, 2026
Responses Issued: May 20, 2026
Proposal Due: June 1, 2026, at 4:00 PM (EST)
8. SUBMISSION OF PROPOSALS
One original and three (3) copies of the response must be mailed or hand delivered to
the following address:
Clarendon County School District
Attn: Amanda Ridgeway, Director of Finance
125 N Boundary Street
Manning, SC 29102
Outside envelopes MUST be marked clearly and visibly with “Solicitation for Workers’ Comp Insurance Services”. District does not take responsibility for unmarked envelopes. The original proposal shall be marked as “Original” for clarification.
Faxed or emailed responses WILL NOT be accepted.
9. EVALUATION AND AWARD
The District reserves the right to award a contract based on the proposal deemed to be in the best interest of the District, considering cost, coverage, qualifications, and services offered.
10. TERM, RENEWAL, AND TERMINATION
The initial term of the contract shall be for a period of one (1) year, commencing on the effective date of coverage, with the option to renew annually for up to four (4) additional one-year periods upon mutual agreement of both parties. The District reserves the right to terminate the contract, with or without cause, upon thirty (30) days’ written notice to the contractor. In the event of termination for cause, the District may provide a shorter notice period as deemed necessary.
Failure of the contractor to comply with any material terms and conditions of the contract, including but not limited to performance standards, reporting requirements, or legal compliance, may result in immediate termination. Renewal of the contract shall be contingent upon satisfactory performance, continued need, and the availability of funding.
11. GENERAL TERMS AND CONDITIONS
The District reserves the right to reject any or all proposals, to waive informalities, and to request additional information. The District shall not be liable for any costs incurred by proposers.
12. LEGAL COMPLIANCE
All proposers must comply with applicable federal, state, and local laws, regulations, and ordinances, including those of the State of South Carolina.
A printable version can be found HERE.